AP 513

Vehicle Accident Reporting and Review

Background

The purpose of these procedures is to ensure that appropriate and consistent reporting and review guidelines are followed when Abbotsford School District vehicles or equipment are involved in an accident.

Procedures

  1. A vehicle accident is defined as an event resulting from the operation of a vehicle which causes injury or death to personnel and/or damage to equipment or property.
  2. Every vehicle accident must be reported to the Transportation Manager no later than the end of the shift in which the damage has been found or the accident has occurred.
  3. Accidents and damage will be reported on a Driver’s Report of Accident form, which is available from the Transportation Office.
  4. Damages resulting from accidents, misuse, or any other cause will be repaired with costs being recoverable under appropriate circumstances.
  5. Damages identified during “Pre-Trip” inspections may be treated as “incidents” (i.e., Incidents are anytime a fleet vehicle or piece of equipment sustains damage) and not necessarily be subject to full investigation and/or review by the committee.
  6. The Facilities Department under the direction of the Director and the Transportation Manager, and in consultation with the sites Joint Occupational Health & Safety Committee will positively recognize circumstances where care and caution have been evident over long periods with respect to vehicle and student safety.
  7. The guidelines for reporting accidents or damages to fleet vehicles and equipment shall be established by the Transportation Manager in accordance with ICBC and the SPP reporting requirements.

  8. Inspections

    8.1 Responsibility for vehicle inspection will be as follows:
    8.1.1 Drivers must inspect their assigned vehicle daily
    8.1.2 Drivers must ensure they properly complete a Vehicle Defect Report and submit the completed report to the Transportation department:
    • District vehicles – daily
    • School busses – daily
    8.1.3 Mechanics will inspect all vehicles while performing routine maintenance or repair work

  9. Vehicle Repairs

    9.1 The Transportation manager will provide estimated costs of repairs, broken down by parts and labour, not later than five (5) working days after receiving and investigating the Driver’s Report of Accident.

  10. Reporting

    10.1 Information provided during the Vehicle Accident Investigation process will be compiled for statistical use by the Transportation Manager and the Secretary-Treasurer.
    10.2 If employees misuse an assigned vehicle, disciplinary and/or cost recovery procedures may be initiated at the discretion of the Director of Facilities and/or the Transportation Manager.
     

Revised June 2026

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